Job Description
Join our dynamic team as a Receptionist/Data Entry Specialist where your organizational skills will shine! We're seeking a detail-oriented professional to manage our front desk operations while supporting critical data management processes. This hybrid role combines exceptional customer service with precise administrative tasks, making it perfect for career starters who thrive in fast-paced environments. Enjoy competitive compensation, comprehensive benefits, and growth opportunities within our Oakland headquarters.
Responsibilities
- Manage multi-line phone system with professional call handling and message routing
- Perform accurate data entry into CRM and database systems with daily reconciliation
- Greet visitors and coordinate meeting schedules for executive team
- Process incoming/outgoing mail and manage office supply inventory
- Generate daily/weekly reports using Excel and proprietary software
- Maintain confidential records with HIPAA-compliant protocols
- Support office operations through document scanning and filing
Qualifications
- High school diploma or equivalent (college preferred)
- Proficient in Microsoft Office Suite (Excel required)
- Exceptional typing speed (40+ WPM) with 98% accuracy
- Strong attention to detail and error prevention skills
- Customer service mindset with polished communication abilities
- Ability to multitask in high-pressure environments
- Reliable transportation to downtown Oakland location
- Basic knowledge of office equipment (copiers, scanners, phone systems)