Job Description
Join Our Dynamic Team as a Receptionist & Data Entry Specialist
We are seeking a detail-oriented and highly organized Receptionist with exceptional Data Entry skills to join our growing team in Indianapolis. In this full-time role, you will serve as the first point of contact for our clients and play a critical role in maintaining our administrative efficiency through accurate data management.
Why Join Us?
- Competitive hourly pay ($18.00 - $22.00)
- Comprehensive benefits package (Health, Dental, Vision)
- Opportunities for career advancement within the organization
- A supportive and professional work environment
Your Key Responsibilities Will Include:
- Front Desk Management: Greet visitors, answer incoming calls, and direct inquiries to the appropriate department in a professional and welcoming manner.
- Data Entry & Administration: Accurately input, update, and maintain records in our CRM and database systems; ensure all data is error-free and up-to-date.
- Scheduling: Manage the company calendar, schedule appointments, and coordinate meetings, including room setups and catering when necessary.
- Document Management: Handle incoming and outgoing mail, prepare correspondence, and maintain an organized filing system both digitally and physically.
- Customer Service: Assist employees and clients with inquiries regarding office policies, services, or internal procedures.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to ensure the office runs smoothly.
Qualifications & Requirements:
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of experience in a receptionist or administrative support role.
- Proven Data Entry proficiency with a high typing speed (minimum 45 WPM) and accuracy.
- Advanced skills in Microsoft Office Suite (Excel, Word, Outlook).
- Experience with scheduling software or CRM systems is a plus.
- Strong interpersonal and communication skills.
- Ability to prioritize tasks and work independently in a fast-paced environment.
Skills:
Data Entry, Microsoft Office, Scheduling, Customer Service, Front Desk, Phone Systems, Attention to Detail, Administrative Support, Indianapolis, IN.
Responsibilities
- Greet visitors and direct them appropriately.
- Perform accurate data entry tasks into internal systems.
- Answer and route phone calls professionally.
- Manage calendars and schedule appointments.
- Organize and maintain filing systems.
- Handle incoming and outgoing correspondence.
Qualifications
- High school diploma or equivalent.
- Proven data entry experience with high typing speed.
- Proficiency in Microsoft Office Suite.
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Professional demeanor and appearance.