Job Description
We are seeking a dynamic and detail-oriented Receptionist and Data Entry Specialist to join our growing team in Portland, Oregon. In this dual-role position, you will serve as the first point of contact for our clients while ensuring our internal database management is flawless. This is an immediate hire opportunity for a professional who thrives in a fast-paced environment and possesses exceptional organizational skills.
Why Join Us?
- Competitive hourly pay ($18.00 - $22.00).
- Immediate start date available.
- Opportunity for growth within a stable organization.
Are you a multitasker who loves keeping things organized? We want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, answer and redirect phone calls, and manage the company switchboard.
- High-Speed Data Entry: Process invoices, update customer records, and input data into our CRM and Excel spreadsheets with 99% accuracy.
- Administrative Support: Handle incoming and outgoing mail, manage the company calendar, schedule appointments, and prepare meeting materials.
- Inventory & Supplies: Monitor office supply levels and place orders to ensure the reception area is always fully stocked.
- Customer Relations: Assist walk-in customers and provide exceptional service to maintain our company reputation.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration preferred.
- Minimum of 1-2 years of experience in a receptionist or data entry role.
- Advanced proficiency in Microsoft Office Suite (especially Excel) and data management software.
- Strong typing speed (minimum 45 WPM) and attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision.