Job Description
Are you looking for an entry-level opportunity to launch your career in administrative support? Apex Administrative Solutions is currently seeking a highly motivated Receptionist and Data Entry Associate to join our dynamic team in Charlotte, North Carolina. In this role, you will serve as the first point of contact for our clients and partners, ensuring a professional and welcoming environment while maintaining accurate digital records.
We value accuracy, professionalism, and a positive attitude. If you have a knack for organization and want to work in a fast-paced corporate setting, we want to meet you.
Why Join Us?
- Competitive pay ranging from $18.00 to $22.00 per hour.
- Comprehensive training program for new hires.
- Opportunity for growth within the company.
- Modern office environment with a collaborative team culture.
Key Responsibilities
Responsibilities
- Front Desk Operations: Greet visitors, answer multi-line phones, and direct inquiries to the appropriate department in a professional and courteous manner.
- Data Entry: Accurately input and update customer information, invoices, and inventory data into our CRM and spreadsheet systems.
- Calendar Management: Schedule appointments, arrange meetings, and maintain the executive calendar to ensure optimal time management.
- File Management: Organize physical and digital files, ensuring documents are easily retrievable and comply with company retention policies.
- Communication: Draft and distribute emails, memos, and internal communications to keep staff informed.
- Office Support: Assist with mail sorting, package handling, and maintaining a tidy reception area.
- Customer Service: Address customer inquiries via phone or email promptly and resolve issues to ensure satisfaction.
Qualifications
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Previous experience in a receptionist or administrative role is a plus, but we are willing to train motivated entry-level candidates.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer literacy.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Attention to Detail: Strong organizational skills with the ability to maintain data accuracy.
- Interpersonal: Ability to work well in a team and interact positively with clients and colleagues.
- Reliability: Punctual, dependable, and able to manage time effectively in a busy office setting.