Job Description
Join our vibrant downtown Chicago team as a Receptionist and become the welcoming face of our innovative firm! We're seeking a polished professional to deliver exceptional first impressions while managing critical administrative operations. This hybrid role blends on-site presence with remote flexibility, offering growth opportunities in a dynamic corporate environment.
Our ideal candidate thrives in fast-paced settings, possesses exceptional organizational skills, and takes pride in maintaining seamless office operations. Enjoy competitive benefits, professional development stipends, and a collaborative culture that values work-life balance.
Responsibilities
- Manage multi-line phone systems, directing calls and taking messages with precision
- Greet visitors warmly, coordinate meetings, and process incoming/outgoing mail
- Maintain digital calendars, schedule appointments, and coordinate conference room logistics
- Assist with office supply inventory, equipment maintenance, and vendor coordination
- Prepare confidential documents, manage filing systems, and ensure data accuracy
- Support HR functions including onboarding coordination and benefits administration
- Coordinate travel arrangements and expense reports for executive team
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in corporate reception or front-desk environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Ability to multitask in high-pressure situations with grace
- Discretion when handling confidential information
- Experience with scheduling software (Calendly, Outlook) preferred
- Basic knowledge of office equipment (copiers, AV systems)