Job Description
Join our award-winning team as the first point of contact for our prestigious downtown Chicago firm! We're seeking a polished Receptionist to create exceptional first impressions while managing critical administrative operations. This hybrid role blends in-person presence with remote flexibility, offering competitive benefits and growth opportunities in a dynamic corporate environment. If you thrive in fast-paced settings and possess exceptional communication skills, we want to meet you!
Responsibilities
- Manage multi-line phone system with 100+ daily calls, routing inquiries to appropriate departments
- Greet and screen visitors, ensuring secure access protocols are followed
- Maintain digital and physical reception areas to premium standards
- Coordinate executive calendars, meeting rooms, and travel arrangements
- Process incoming/outgoing mail and packages with tracking systems
- Assist with onboarding logistics including badge creation and workspace setup
- Support administrative projects using Microsoft Office Suite
Qualifications
- Minimum 2 years receptionist or administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Exceptional verbal/written communication and multitasking abilities
- Professional demeanor with strong customer service orientation
- Ability to handle confidential information with discretion
- Basic knowledge of office equipment (copiers, scanners, AV systems)
- Flexibility to cover extended hours during peak periods