Job Description
Join our dynamic team in Philadelphia as a Receptionist where your organizational skills and data entry expertise will shine! We're seeking a professional individual to be the first point of contact for our clients while managing critical administrative operations. This hybrid role blends front-desk excellence with precision data management, offering growth opportunities in a supportive environment.
Our ideal candidate thrives in fast-paced settings, values accuracy, and takes pride in creating exceptional first impressions. If you're detail-oriented with a passion for client service and digital data handling, we encourage you to apply.
Responsibilities
- Manage front desk operations including call routing, visitor greeting, and mail distribution
- Perform accurate data entry for client information, appointment schedules, and transaction records
- Coordinate meeting room bookings and maintain office equipment functionality
- Support administrative workflows through document processing and digital file management
- Handle confidential information with discretion and maintain data security protocols
- Assist with light bookkeeping tasks including expense report processing
- Collaborate with team members to ensure seamless office operations
Qualifications
- Minimum 1 year receptionist or administrative experience
- Proven data entry proficiency with 10,000+ keystrokes per hour and 98% accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional verbal communication and customer service skills
- Ability to multitask in a fast-paced environment while maintaining composure
- High school diploma or equivalent; associate's degree preferred
- Knowledge of CRM systems (e.g., Salesforce) is advantageous
- Philadelphia residency required for local commute