Job Description
Are you a people person ready to make a first impression that lasts? Indianapolis Business Solutions seeks a polished Receptionist to be the welcoming face of our downtown office. As the first point of contact, you'll embody our commitment to excellence while managing front desk operations with precision. This full-time role offers competitive compensation, growth opportunities, and a collaborative environment where your administrative talents shine. Join us in elevating client experiences while advancing your career in Indianapolis' thriving business district.
Responsibilities
- Manage front desk operations including visitor greeting, call screening, and mail/package distribution
- Coordinate meeting room bookings and maintain office calendar systems
- Perform administrative tasks such as data entry, report preparation, and document management
- Assist with office supply inventory and equipment maintenance coordination
- Support HR and departmental initiatives with onboarding paperwork and event coordination
- Handle confidential information with discretion and maintain professional confidentiality standards
- Collaborate with team members to ensure seamless office operations and client satisfaction
Qualifications
- Minimum 2 years of professional receptionist or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional communication skills with professional phone etiquette
- Strong organizational abilities with attention to detail and multitasking aptitude
- Ability to maintain composure in fast-paced environments while prioritizing tasks
- High school diploma or equivalent; associate's degree preferred
- Positive attitude with commitment to exceptional customer service