Job Description
Join our dynamic team at Coastal Business Solutions as a Professional Receptionist and become the welcoming face of our thriving Virginia Beach office. We're seeking a polished, tech-savvy professional to deliver exceptional client experiences while supporting our administrative operations. Enjoy a collaborative environment with competitive benefits, professional development opportunities, and the chance to grow within a forward-thinking organization.
Why Join Us? We pride ourselves on fostering a culture of excellence, innovation, and work-life balance. As a key team member, you'll contribute to our mission of delivering seamless client service while building a rewarding career in office support.
Responsibilities
- Manage multi-line phone system, directing calls and taking messages with professionalism
- Greet and assist visitors, ensuring exceptional first impressions
- Coordinate office calendars, schedule meetings, and manage room reservations
- Process incoming/outgoing mail and packages, maintaining accurate records
- Perform data entry and maintain digital filing systems
- Order office supplies and manage inventory
- Assist with light administrative tasks (e.g., document preparation, report generation)
- Support HR functions onboarding paperwork and compliance documentation
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of receptionist or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication skills
- Strong organizational abilities and attention to detail
- Ability to multitask in a fast-paced environment
- Professional demeanor with excellent problem-solving skills
- Basic knowledge of office equipment (copiers, scanners, phone systems)