Job Description
We are looking for a highly organized and welcoming Receptionist to join our team in the heart of New York City. In this full-time role, you will serve as the first point of contact for our clients and partners, ensuring a professional and efficient front desk operation. We offer a competitive salary and a supportive environment where you can grow your administrative skills.
Benefits
- Competitive base salary and performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holiday package.
- Professional development and training opportunities.
Responsibilities
- Front Desk Operations: Manage the reception area, greet all visitors warmly, and direct them appropriately while answering and routing incoming phone calls.
- Administrative Coordination: Handle incoming and outgoing mail, manage package deliveries, and coordinate meeting room bookings and catering services.
- Scheduling: Assist in scheduling appointments and maintaining the executive team's calendars to ensure seamless operations.
- Client Relations: Provide exceptional customer service to visitors and clients, addressing inquiries and resolving issues promptly.
- Document Management: Prepare and distribute internal communications, manage filing systems, and perform general data entry tasks with high accuracy.
- Office Supplies: Monitor inventory levels of office supplies and place orders as needed to maintain a well-stocked workspace.
Qualifications
- Experience: Minimum of 2 years of professional experience in a receptionist or administrative support role.
- Education: High school diploma or equivalent required; Associate’s degree or business certificate is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished, professional demeanor.
- Organization: Strong attention to detail and the ability to multitask effectively in a fast-paced environment.
- Interpersonal: A friendly, approachable personality with the ability to work well within a team.