Job Description
Join our dynamic team as a Part-Time Administrative Assistant in Philadelphia, PA! We're seeking a highly organized professional to support our office operations with a flexible schedule that accommodates your lifestyle. This role offers the perfect blend of structure and autonomy, ideal for students, parents, or career transitioners seeking work-life balance.
At City Innovations Group, we value precision, efficiency, and a positive attitude. You'll be the backbone of our daily operations, ensuring seamless workflows while contributing to a collaborative environment. Enjoy competitive compensation, professional growth opportunities, and the chance to make a tangible impact in a forward-thinking organization.
Ready to elevate your career with flexibility? Apply now and become an essential part of our success story!
Responsibilities
- Manage and maintain executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain electronic/physical filing systems with meticulous attention to detail
- Assist in coordinating office events, travel arrangements, and vendor communications
- Support departmental projects by compiling data, preparing presentations, and tracking deadlines
- Act as primary point of contact for internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate's degree or higher preferred
- 2+ years of administrative support or office coordination experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to multitask in fast-paced environments
- Strong written and verbal communication abilities
- Detail-oriented with high level of accuracy in all tasks
- Flexibility to work variable hours including some evenings/weekends as needed
- Proven ability to maintain confidentiality and handle sensitive information