Job Description
Are you a multitasking professional based in the vibrant city of New Orleans? Harbor Logistics & Data Solutions is seeking a detail-oriented Receptionist & Data Entry Specialist to join our growing team. This hybrid role combines the warmth of front-desk hospitality with the precision of administrative data management, offering a unique opportunity to contribute to a dynamic corporate environment.
We are looking for an organized individual who thrives in a fast-paced setting and possesses a keen eye for accuracy. If you are ready to take your administrative skills to the next level, we want to hear from you.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing inquiries to the appropriate departments.
- Perform high-volume data entry tasks, ensuring accuracy and integrity within our CRM and database management systems.
- Maintain and organize both physical and digital filing systems for efficient record retrieval.
- Schedule appointments and coordinate meeting room logistics, including catering and equipment setup.
- Handle incoming mail, emails, and packages with professionalism and timely distribution.
- Assist with basic payroll processing and expense report verification.
- Update company databases and assist in generating weekly administrative reports.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration preferred.
- Proven experience (1-3 years) as a Receptionist, Office Assistant, or Data Entry Clerk.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Demonstrated fast and accurate typing speed (minimum 40 WPM).
- Strong attention to detail and exceptional organizational skills.
- Excellent verbal and written communication abilities with a professional telephone demeanor.
- Ability to work independently, manage multiple priorities, and adapt to changing schedules.