Job Description
Join our dynamic Baltimore team as the face of our thriving financial services firm! We're seeking a polished Receptionist to deliver exceptional first impressions and ensure seamless office operations. Enjoy competitive compensation, comprehensive benefits, and a supportive environment where your administrative expertise truly matters.
As our frontline ambassador, you'll manage visitor experiences, coordinate communications, and maintain organized workflows in our downtown Baltimore headquarters. This is an ideal opportunity for a detail-oriented professional to grow their career in a collaborative setting.
Responsibilities
- Manage visitor reception with warm, professional greetings and efficient check-in processes
- Handle multi-line phone systems, screening calls and routing inquiries appropriately
- Coordinate mail distribution, courier services, and office supply inventory
- Maintain digital and physical filing systems with meticulous attention to detail
- Support scheduling for conference rooms and executive calendars
- Assist with onboarding coordination and new hire welcome processes
- Collaborate with administrative team on special projects and event support
Qualifications
- Minimum 2 years of professional receptionist or front desk experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and interpersonal skills
- Ability to multitask in a fast-paced environment with composure
- Strong organizational skills with attention to detail
- Professional appearance and positive demeanor
- High school diploma or equivalent; associate's degree preferred