Job Description
Join our dynamic team at Harmony Business Solutions as the face of our San Antonio headquarters! We're seeking a polished Receptionist to deliver exceptional first impressions while managing critical administrative functions. This hybrid role blends in-person client interactions with remote support duties, offering a modern work environment with competitive benefits and growth opportunities. If you thrive in fast-paced settings and excel at multitasking, apply today to become an integral part of our collaborative culture!
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Greet and assist visitors with warm hospitality while enforcing security protocols
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office calendars and schedule meetings across departments
- Process incoming/outgoing mail and manage supply inventory
- Support HR initiatives onboarding new team members
- Collaborate with IT department for equipment troubleshooting
- Execute light bookkeeping tasks including expense report processing
Qualifications
- Minimum 2 years professional receptionist or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and interpersonal skills
- Ability to multitask in high-pressure environments
- Knowledge of basic office equipment (copiers, scanners, phone systems)
- Associates degree in Business Administration preferred
- Bilingual (English/Spanish) certification a major plus
- Proven experience with CRM software (Salesforce experience ideal)