Job Description
Are you a polished professional with a passion for exceptional customer service? Downtown Indy Solutions is seeking a dynamic Receptionist to be the welcoming face of our growing team. As the first point of contact for clients, partners, and staff, you'll create memorable experiences while ensuring seamless office operations. Join our collaborative environment in the heart of Indianapolis and build a rewarding career in administrative excellence.
Responsibilities
- Manage professional front desk operations including call screening, mail handling, and visitor greeting
- Coordinate meeting room bookings and maintain executive schedules using Outlook/Google Calendar
- Perform light administrative tasks: data entry, report formatting, and document management
- Assist with new employee onboarding by preparing welcome kits and office tours
- Manage office inventory and coordinate supply procurement with vendors
- Support HR initiatives by scheduling interviews and maintaining personnel records
Qualifications
- Minimum 2 years of professional receptionist or administrative support experience
- Exceptional communication skills with clear phone and in-person etiquette
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Ability to multitask efficiently in a fast-paced corporate environment
- Strong organizational skills with attention to detail and time management
- High school diploma or equivalent; associate's degree preferred
- Positive attitude and professional appearance reflecting company values