Job Description
Join our dynamic team at Metropolis Partners LLC as an Administrative Assistant in the heart of Boston! We're a forward-thinking consulting firm specializing in urban development, and we're seeking a highly organized professional to support our executive team. This urgent opening offers immediate start with competitive benefits, professional growth opportunities, and a collaborative work environment in our downtown Boston office. If you're a proactive multitasker with exceptional communication skills, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Handle confidential information with discretion and maintain digital filing systems
- Act as primary point of contact for internal/external communications and inquiries
- Coordinate team meetings, take detailed minutes, and follow up on action items
- Support HR functions onboarding processes and employee documentation
Qualifications
- Minimum 3 years of administrative experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities in a fast-paced environment
- Associate's degree or equivalent professional certification required
- Experience with office management software (e.g., Asana, Trello)
- Discretion and professionalism when handling sensitive information