Job Description
Join our dynamic team as a Professional Receptionist at Charlotte Business Solutions! We're seeking a polished and personable individual to serve as the first point of contact for our clients and visitors. In this pivotal role, you'll embody our company's commitment to excellence while managing daily office operations with precision and warmth. If you thrive in fast-paced environments and possess exceptional organizational skills, we encourage you to apply.
Responsibilities
- Manage multi-line phone systems, directing calls professionally and taking accurate messages
- Greet and assist all visitors with exceptional customer service, ensuring positive first impressions
- Coordinate office calendars, schedule meetings, and maintain appointment systems
- Handle incoming/outgoing mail, packages, and deliveries with proper documentation
- Perform general administrative tasks including data entry, filing, and document management
- Assist with office supply inventory and vendor communications
- Support HR functions including new hire onboarding paperwork processing
Qualifications
- Minimum 2 years of professional receptionist or front desk experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Ability to multitask effectively in a fast-paced environment
- Professional appearance and courteous demeanor
- High school diploma or equivalent required; associate's degree preferred