Job Description
Welcome to Horizon Operations Inc., where we value efficiency, professionalism, and hospitality. We are currently seeking a dedicated Part-Time Receptionist to join our dynamic team in Boston. In this pivotal role, you will be the first point of contact for our clients and visitors, ensuring a welcoming and seamless experience for everyone who enters our office.
We offer a competitive hourly rate, flexible scheduling to fit your lifestyle, and a collaborative work environment. If you are organized, personable, and looking for a rewarding administrative role, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome guests warmly, determine their nature of business, and direct them to the appropriate person or area.
- Phone Support: Answer and screen incoming calls with a professional and polite demeanor, taking detailed messages and routing calls to the correct department.
- Administrative Assistance: Manage incoming and outgoing mail, scan and distribute documents, and handle basic data entry tasks accurately.
- Scheduling & Coordination: Schedule meetings and appointments, coordinate room bookings, and maintain the company calendar.
- Office Supplies: Monitor office supply inventory and place orders to ensure the front office is always well-stocked.
- Client Relations: Assist in creating a positive company image by maintaining a clean, organized, and inviting reception area.
Qualifications
- Education: High school diploma or GED equivalent is required.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a strong focus on customer service.
- Organization: Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
- Availability: Ability to work flexible hours, including some weekends or holidays as required by the business.