Job Description
Are you a detail-oriented professional seeking a stable and rewarding role? Apex Administrative Solutions is currently looking for a dedicated Administrative Assistant to join our night shift team in Jacksonville, FL.
We pride ourselves on providing exceptional support to our clients and internal departments. This is an excellent opportunity for someone who thrives in a quiet environment and enjoys ensuring operations run smoothly during the evening hours. You will play a crucial role in maintaining our office's efficiency and supporting our core business functions.
Responsibilities
- Manage incoming calls and emails, ensuring all inquiries are addressed promptly and professionally during the night shift.
- Perform data entry and maintain accurate electronic and physical records for the department.
- Assist with scheduling, calendar management, and coordinating meetings for team leaders.
- Prepare and proofread reports, presentations, and correspondence as required.
- Process invoices and manage expense reports.
- Maintain a clean and organized workspace to ensure safety and efficiency.
- Collaborate with the day-shift team to ensure seamless handovers of ongoing projects.
Qualifications
- High school diploma or GED required.
- Proven experience as an Administrative Assistant or in a similar office support role.
- Must be available to work night shifts, including weekends and holidays as needed.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong typing skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision.