Job Description
Welcome to Apex Professional Services
We are a dynamic organization dedicated to excellence in client relations and operational efficiency. We are currently seeking a Part-Time Receptionist to join our friendly team in Wichita, KS. If you are a highly organized individual with a knack for creating a welcoming first impression, we want to hear from you.
As a receptionist, you will be the face of our company, managing front-desk operations and ensuring seamless communication between clients and staff. This is an immediate hiring opportunity for someone ready to contribute to a supportive work environment.
Responsibilities
- Greet and Welcome Visitors: Provide a warm and professional welcome to all guests, directing them appropriately and managing the front desk sign-in process.
- Phone Management: Answer incoming calls in a polite and efficient manner, screen and route inquiries, and take accurate messages.
- Administrative Support: Handle incoming and outgoing mail, manage couriers, and perform basic data entry and filing tasks.
- Scheduling Coordination: Assist in scheduling appointments and meetings, ensuring calendars are organized and staff are notified.
- Office Maintenance: Maintain the reception area in a tidy and professional condition, including restocking supplies and coordinating with cleaning services.
- Customer Inquiries: Address general customer questions via email or in-person with accuracy and professionalism.
Qualifications
- Experience: Previous experience as a receptionist or in a customer service role is preferred.
- Communication: Excellent verbal and written communication skills with a friendly and professional demeanor.
- Technical Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, Outlook) and have basic knowledge of office equipment (fax, scanner, multi-line phone systems).
- Organization: Strong multitasking abilities and the capacity to prioritize tasks in a fast-paced environment.
- Education: High school diploma or equivalent required.
- Availability: Must be available to work part-time hours, including some weekends or evenings as required.