Job Description
We are seeking a highly organized and detail-oriented Part-Time Receptionist to join our growing team in Chicago, Illinois. This role offers a unique blend of front-line customer service and back-office data management, perfect for a multitasker looking to make an impact.
In this position, you will serve as the first point of contact for our clients while ensuring our digital records are maintained with precision. If you are proficient in data entry and have a professional demeanor, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors warmly and direct them to the appropriate personnel.
- Data Entry: Input and update customer information, invoices, and employee records into our CRM systems with 99.9% accuracy.
- Communication: Manage incoming calls professionally, screen messages, and take detailed notes.
- Administrative Support: Sort and distribute mail, handle courier deliveries, and manage the reception area.
- Record Keeping: File physical and digital documents in an organized and compliant manner.
- Scheduling: Assist with booking appointments and maintaining calendars for internal staff.
Qualifications
- High school diploma or GED required.
- Minimum 1 year of experience in reception, administrative support, or data entry.
- Proven typing speed of at least 40 WPM.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong interpersonal skills with a focus on customer satisfaction.
- Ability to maintain confidentiality and handle sensitive information.