Job Description
Join a Dynamic Team in North Carolina!
We are currently seeking a highly organized Part-Time Receptionist to join our growing office in Charlotte. This hybrid role offers the perfect balance of front-desk hospitality and precision data entry. You will be the first point of contact for clients while ensuring our digital databases remain accurate and up-to-date.
At Patriot Office Services, we pride ourselves on a collaborative environment where efficiency meets warmth. If you have a knack for organization and a friendly demeanor, we want to meet you!
Responsibilities
- Serve as the primary point of contact for visitors and clients, managing the reception area with a professional and welcoming demeanor.
- Perform high-volume data entry tasks, ensuring 100% accuracy in all digital records and filing systems.
- Answer, screen, and transfer incoming calls professionally, taking detailed messages when necessary.
- Manage email correspondence, drafting responses and routing inquiries to the appropriate departments.
- Organize and maintain physical and electronic filing systems to ensure easy document retrieval.
- Assist in scheduling appointments and coordinating meeting rooms for internal teams.
- Sort and distribute incoming mail and packages in a timely manner.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration is a plus.
- Previous experience in a receptionist or administrative support role.
- Proven data entry skills with a typing speed of at least 45 WPM.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills with a focus on clarity and professionalism.
- Ability to multitask effectively and prioritize tasks in a fast-paced office environment.