Job Description
Are you a detail-oriented professional seeking a part-time role that combines administrative support with critical data management? Oceanview Administrative Services is looking for a reliable Receptionist & Data Entry Specialist to join our dynamic team in Long Beach, CA.
In this position, you will serve as the first point of contact for our clients while ensuring the accuracy and organization of our digital records. We offer a flexible schedule, a collaborative work environment, and competitive compensation for the right candidate.
Responsibilities
- Greet and Direct: Welcome visitors and clients with a professional demeanor, managing the front desk and answering multi-line phones efficiently.
- Data Entry & Management: Accurately input, update, and maintain client information into our CRM and database systems with a focus on speed and precision.
- Record Keeping: Organize physical and digital files, ensuring all documents are labeled correctly and easily retrievable.
- Scheduling Support: Assist in managing calendars, scheduling appointments, and coordinating internal meetings.
- Communication: Draft and distribute emails, memos, and internal communications on behalf of management.
Qualifications
- Experience: Previous experience as a Receptionist or in an administrative support role is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry software.
- Typing Speed: Demonstrated ability to type at least 40 WPM with high accuracy.
- Communication: Excellent verbal and written communication skills in English.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.