Job Description
Horizon Administrative Services is seeking a highly organized and detail-oriented Part-Time Receptionist & Data Entry Specialist to join our dynamic team in Chicago, Illinois. In this role, you will be the first point of contact for our clients and visitors, ensuring a professional and welcoming environment while managing essential data management tasks. We value accuracy, efficiency, and a positive attitude, making this an excellent opportunity for someone looking to grow their administrative skills in a supportive setting.
We offer a flexible schedule, competitive pay, and a collaborative work culture. If you have a knack for data entry and enjoy the variety of front-office duties, we want to hear from you!
We offer a flexible schedule, competitive pay, and a collaborative work culture. If you have a knack for data entry and enjoy the variety of front-office duties, we want to hear from you!
Responsibilities
- Manage front desk operations, including greeting visitors and answering multi-line phone systems with a professional demeanor.
- Perform high-volume data entry tasks, ensuring 100% accuracy and timely submission of records.
- Maintain and organize both digital and physical filing systems for easy retrieval.
- Assist with email correspondence, schedule appointments, and coordinate meeting rooms.
- Handle incoming and outgoing mail, packages, and courier deliveries.
- Update and maintain customer relationship management (CRM) databases.
- Support other administrative staff with special projects as needed.
Qualifications
- High school diploma or GED required; associate degree preferred.
- Proven experience in reception, administrative support, or data entry.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is mandatory.
- Fast and accurate typing skills (minimum 40 WPM).
- Excellent verbal and written communication skills.
- Ability to work independently and manage time effectively in a fast-paced environment.
- Attention to detail and problem-solving skills.