Job Description
Welcome to Apex Administrative Solutions, where we pride ourselves on operational excellence. We are currently seeking a highly organized and friendly Part-Time Receptionist & Data Entry Specialist to join our team in the heart of Chicago, Illinois. This role is perfect for an individual who thrives in a fast-paced environment and excels at bridging the gap between client interaction and backend data management.
As a vital member of our front office team, you will be responsible for ensuring our visitors feel welcomed while maintaining the integrity of our digital records. If you have a knack for numbers and a smile for people, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors professionally, manage incoming calls, and route inquiries to the appropriate department.
- Data Entry Operations: Accurately input and update customer and employee data into our CRM and database systems with high speed and precision.
- Record Keeping: Maintain organized, up-to-date physical and electronic filing systems for contracts, invoices, and reports.
- Calendar Management: Schedule appointments, meetings, and conference room bookings for executive staff.
- Communication: Draft and distribute internal memos and external correspondence, including emails and letters.
- Office Supplies: Monitor inventory levels of office supplies and place orders as needed to ensure operations run smoothly.
- Special Projects: Assist administrative leadership with ad-hoc projects and report preparation.
Qualifications
- Experience: Previous experience as a receptionist, administrative assistant, or data entry clerk is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace is required.
- Typing Speed: Demonstrated ability to type accurately at a minimum of 40-45 WPM.
- Education: High school diploma or GED is mandatory.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy office setting.
- Availability: Ability to work flexible hours, including some weekends or evenings as needed.