Job Description
Are you an organized professional looking for a flexible work-life balance? Apex Administrative Services is seeking a dedicated Part-Time Office Assistant to join our San Francisco team. In this role, you will play a crucial part in keeping our office running smoothly, supporting our staff with daily administrative tasks while enjoying the freedom of a part-time schedule.
We pride ourselves on a modern, collaborative culture and offer a competitive compensation package for the right candidate. If you are detail-oriented and thrive in a fast-paced environment, we want to hear from you.
Responsibilities
- General Administration: Manage incoming emails and phone calls, ensuring all inquiries are directed to the appropriate department or staff member promptly.
- Data Management: Assist with data entry, filing, and organizing digital and physical records to maintain accurate company databases.
- Scheduling: Coordinate calendars, schedule meetings, and prepare necessary presentation materials for team gatherings.
- Office Support: Oversee the reception area, manage office supplies inventory, and handle incoming/outgoing mail and courier packages.
- Event Coordination: Assist in the planning and logistics of company events and staff meetings as needed.
Qualifications
- Education: High school diploma or GED required; Associate's degree or certification in Office Administration is preferred.
- Experience: Previous experience in an office or administrative support role is highly desirable.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Availability: Must be available to work a flexible schedule, including part-time hours, mornings, or afternoons.