Job Description
Are you a detail-oriented professional looking for flexible work in the heart of Texas?
Apex Administrative Solutions is currently seeking a dedicated Part-Time Office Assistant to join our dynamic team. If you thrive in a fast-paced environment and possess excellent organizational skills, we want to hear from you. This is an excellent opportunity to gain hands-on experience in office administration while enjoying a healthy work-life balance.
In this role, you will be the backbone of our daily operations, ensuring our office runs smoothly and efficiently. You will work closely with our management team to provide top-tier support to our clients and staff.
Why Join Us?
- Competitive hourly wage ($18.00 - $22.00).
- Flexible part-time schedule (Monday - Friday, 20-25 hours/week).
- Professional growth and development opportunities.
- A collaborative and inclusive company culture.
Responsibilities
- General Office Management: Greet visitors, answer incoming phone calls, and route inquiries to the appropriate department promptly.
- Document Management: Handle data entry tasks with high accuracy, maintain digital and physical filing systems, and prepare documents for distribution.
- Communication: Draft, proofread, and send emails and memos on behalf of management to ensure clear and professional communication.
- Scheduling: Assist in scheduling meetings, booking conference rooms, and coordinating travel arrangements for staff when needed.
- Inventory Control: Monitor office supplies, place orders for necessary items, and manage the reception area to ensure a welcoming environment.
- Event Support: Assist in organizing company events, team-building activities, and holiday parties.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 1-2 years of experience in an office support or administrative role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Soft Skills: Exceptional interpersonal and communication skills; ability to interact professionally with clients and colleagues.
- Organizational Ability: Strong attention to detail with the ability to prioritize tasks effectively in a multi-tasking environment.
- Reliability: Must be punctual, dependable, and able to maintain confidentiality.