Job Description
Join Our Team in Long Beach, CA!
We are looking for a dedicated and detail-oriented Administrative Assistant to manage our daily data operations. If you are a self-starter who thrives in a fast-paced environment and possesses exceptional data entry skills, we want to meet you. This is an excellent opportunity to grow your career in a stable and dynamic organization.
Key Highlights:
• Competitive salary ranging from $20.00 to $28.00 per hour.
• Comprehensive benefits package including health, dental, and vision insurance.
• Paid time off and retirement savings plan (401k).
About the Role:
As our Administrative Assistant, you will serve as the first point of contact for our clients and internal teams. Your primary focus will be maintaining accurate records, managing incoming communications, and ensuring our office runs efficiently. You will be responsible for a wide variety of clerical tasks that require precision and a high level of organization.
Responsibilities
- Data Management: Accurately input, update, and maintain customer and employee data into our internal databases and CRM systems with 99% accuracy.
- Document Control: Prepare, organize, and file various documents, reports, and contracts. Ensure all physical and digital records are easily retrievable.
- Communication Support: Screen and direct incoming phone calls and emails, responding to inquiries or routing them to the appropriate department.
- Scheduling: Manage calendars, schedule appointments, and coordinate meeting room bookings to ensure smooth daily operations.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to ensure the office is always equipped.
- Reporting: Assist in compiling weekly and monthly reports by extracting data from spreadsheets and creating visual summaries.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 2-3 years of experience in administrative support, data entry, or a similar role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management software.
- Typing Speed: Demonstrated ability to type at least 45 words per minute with high accuracy.
- Attention to Detail: Strong proofreading skills and the ability to spot errors in data entry or documentation.
- Interpersonal Skills: Professional demeanor with excellent verbal and written communication abilities.