Job Description
We are looking for a dedicated and detail-oriented Part-Time Office Assistant and Data Entry Specialist to join our growing team in San Francisco. In this pivotal role, you will ensure the smooth operation of our daily administrative functions while managing critical data entry tasks with precision.
Our ideal candidate thrives in a fast-paced environment and possesses a strong command of modern office software. This position offers a flexible schedule and the chance to work within a collaborative, premium corporate culture.
Responsibilities
- Data Management: Perform high-volume data entry with a focus on accuracy and speed, updating databases and filing systems.
- Administrative Coordination: Manage incoming communications, including email and phone inquiries, and route them to the appropriate departments.
- Record Keeping: Organize and maintain physical and digital files, ensuring confidential information is handled securely.
- Meeting Support: Schedule appointments, prepare meeting agendas, and take minutes for internal and client meetings.
- Inventory Control: Monitor office supply levels and process purchase orders for necessary materials.
- Customer Service: Assist visitors and clients with inquiries, providing a professional first impression of our brand.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in general office administration or data entry.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Typing Speed: Proven ability to type accurately at a minimum of 45 WPM.
- Attention to Detail: Strong ability to spot errors and maintain consistency in data and documentation.
- Communication: Excellent verbal and written communication skills.