Job Description
We are seeking a highly organized and professional Receptionist to join our dynamic team in New York, NY. This is an Immediate Hire opportunity for a detail-oriented individual who excels in a fast-paced office environment. As the first point of contact for our clients and visitors, you will play a crucial role in representing our brand with excellence and ensuring smooth daily operations.
In this role, you will manage the front desk, handle incoming communications, and provide administrative support to our office staff. We offer a competitive salary, comprehensive benefits, and a collaborative work culture. If you are ready to kickstart your career in office support, apply today!
Responsibilities
- Greet and Direct: Welcome guests warmly and direct them to the appropriate personnel or meeting rooms in a professional manner.
- Phone Management: Answer and screen incoming calls, take detailed messages, and transfer calls to the correct department.
- Scheduling: Manage the company calendar, schedule appointments, and coordinate meeting rooms.
- Mail Handling: Sort and distribute incoming and outgoing mail, packages, and faxes efficiently.
- Administrative Support: Assist with data entry, filing, and other general office tasks to ensure smooth workflow.
- Office Maintenance: Maintain a clean, organized, and welcoming reception area at all times.
- Vendor Relations: Handle front-desk interactions with delivery personnel and visitors.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Proven experience as a Receptionist or in a similar Office Support role (1-2 years preferred).
- Skills: Excellent verbal and written communication skills with a professional phone manner.
- Technical Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
- Professionalism: Strong interpersonal skills with the ability to interact with clients and staff at all levels.
- Organization: Ability to multitask effectively and prioritize tasks in a busy environment.