Job Description
Join Our Dynamic Team in New York City!
Apex Administrative Services is seeking a highly organized and detail-oriented Part-Time Office Assistant to support our growing operations. If you are looking for a flexible opportunity to apply your data entry skills in a professional setting, we want to hear from you. We pride ourselves on a collaborative environment where your contributions directly impact our efficiency and success.
In this role, you will be the backbone of our daily office functions, ensuring that our administrative processes run smoothly and accurately. You will work closely with our management team to handle various tasks ranging from managing digital databases to greeting clients.
Why Join Us?
- Flexible part-time schedule (20-30 hours per week).
- Competitive hourly pay.
- Opportunity for career growth within the administrative field.
- Supportive and professional work environment in Midtown Manhattan.
Responsibilities
- Execute high-volume data entry tasks with a focus on accuracy and speed (99%+ accuracy rate).
- Maintain and organize both physical and digital filing systems for easy retrieval.
- Manage incoming communications, including answering phones, responding to emails, and routing inquiries.
- Assist in preparing reports, correspondence, and presentations using Microsoft Office Suite.
- Coordinate schedules and arrange meetings for department heads.
- Handle sensitive information with the highest level of confidentiality.
- Greet visitors and provide a welcoming environment for clients and staff.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- 1+ years of proven experience in office administration or data entry.
- Proficient in Microsoft Office Suite (Excel, Outlook, Word) and Google Workspace.
- Strong typing speed and accuracy (35+ WPM).
- Exceptional organizational skills and the ability to prioritize multiple tasks.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision.