Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join the Apex Office Solutions team in San Antonio, TX. As a vital part of our front-line support, you will ensure our office runs smoothly by managing daily communications, scheduling, and filing.
This is an excellent opportunity for someone looking for a flexible schedule while maintaining a high-impact professional role. If you excel in a fast-paced environment and have a knack for problem-solving, we want to hear from you.
Why Join Us?
• Competitive hourly rate ($18.00 - $22.00)
• Flexible part-time schedule
• Supportive and collaborative team environment
Responsibilities
- Manage and schedule internal and external meetings, including calendar management and conference room bookings.
- Prepare and distribute professional correspondence, including emails, memos, and reports.
- Maintain accurate and organized filing systems for both digital and physical records.
- Process incoming inquiries via phone, email, and in person with a high degree of professionalism.
- Assist with data entry and the preparation of monthly expense reports.
- Coordinate office supplies and ensure the reception area is always welcoming and well-stocked.
- Support the executive team with ad-hoc projects as needed.
Qualifications
- High school diploma or equivalent; Associate's degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills.
- Excellent time management skills with the ability to prioritize tasks effectively.
- Must be detail-oriented and able to work independently.
- Valid driver's license and access to a vehicle may be required for local errands.