Job Description
Join our dynamic team as a Part-Time Office Assistant at Metro Business Solutions! We're seeking a detail-oriented professional to provide essential administrative support in our vibrant downtown Boston office. This role offers flexible hours (20-25 hrs/week) and the opportunity to work with a collaborative team dedicated to excellence. If you're passionate about creating organized, efficient workspaces and thrive in a fast-paced environment, we want to meet you!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Prepare and distribute professional correspondence, reports, and presentation materials
- Act as primary point of contact for visitors, handling inquiries and directing communications
- Maintain digital and physical filing systems with strict attention to confidentiality
- Support team coordination through meeting preparation and minute-taking
- Assist with ad-hoc projects including data entry, document formatting, and expense reporting
Qualifications
- Minimum 2 years of administrative support or office coordination experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask competing priorities
- Strong written and verbal communication abilities
- High attention to detail and accuracy in all tasks
- Proactive problem-solving approach with minimal supervision
- Valid Massachusetts driver's license preferred (occasional local errands)
- Flexibility to work occasional evenings for special events (monthly)