Job Description
Join our vibrant Philadelphia team as a Part-Time Office Assistant where your organizational skills will shine! We're seeking a detail-oriented professional to support daily operations in our downtown office. This role offers flexible hours (20-25 hours/week) and a collaborative environment perfect for career growth. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply.
Responsibilities
- Manage front desk operations including call handling, visitor greeting, and mail processing
- Coordinate office supplies inventory and procurement processes
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with scheduling, calendar management, and meeting coordination
- Perform basic bookkeeping tasks including invoice processing and expense tracking
- Support HR functions onboarding and document management
- Collaborate with team members on administrative projects and initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of office administration or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize tasks
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Flexibility to adapt to changing priorities and deadlines