Job Description
Join our dynamic team as a Part-Time Office Assistant and become the backbone of our Philadelphia operations! We're seeking a detail-oriented professional to provide essential administrative support in a fast-paced environment. This role offers flexible scheduling while allowing you to develop valuable office management skills. If you thrive in collaborative settings and possess exceptional organizational abilities, this opportunity is perfect for you. Enjoy competitive compensation, growth potential, and the chance to make a tangible impact in a thriving business hub.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility coordination
- Handle multi-line phone systems with professional etiquette and message routing
- Perform accurate data entry and maintain digital filing systems for client records
- Coordinate meeting logistics and calendar management for executive team
- Assist with onboarding processes including new hire paperwork and equipment setup
- Support accounts payable/receivable tasks including invoice processing and expense reports
- Collaborate with remote teams via video conferencing platforms
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year administrative support experience
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks in deadline-driven environments
- Strong attention to detail with error-proof documentation abilities
- Experience with office equipment (printers, scanners, copiers)
- Punctual and reliable with consistent attendance record