Job Description
Are you a detail-oriented professional looking for a rewarding opportunity in the heart of Phoenix?
Apex Operations Solutions is seeking a reliable and enthusiastic Part-Time Office Assistant to join our dynamic team. We pride ourselves on a collaborative environment where every team member plays a vital role in our success.
In this role, you will be the face of our office, managing daily administrative functions with efficiency and a smile. We offer a competitive hourly rate and a flexible schedule that accommodates your lifestyle.
Why Join Us?
• Competitive Pay: $18 - $22 per hour
• Flexible Hours: Perfect for work-life balance
• Professional Environment: Grow your career in a supportive setting
Key Responsibilities:
• Manage front desk reception duties, including greeting visitors and answering multi-line phones
• Handle incoming and outgoing mail, packages, and courier deliveries
• Perform general data entry and maintain accurate digital filing systems
• Schedule appointments and coordinate meeting rooms
• Assist with basic bookkeeping, expense reports, and inventory management
Qualifications:
• High school diploma or equivalent (Associate’s degree preferred)
• Proven experience in office administration or a related field
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Strong organizational skills and the ability to prioritize tasks effectively
Apex Operations Solutions is seeking a reliable and enthusiastic Part-Time Office Assistant to join our dynamic team. We pride ourselves on a collaborative environment where every team member plays a vital role in our success.
In this role, you will be the face of our office, managing daily administrative functions with efficiency and a smile. We offer a competitive hourly rate and a flexible schedule that accommodates your lifestyle.
Why Join Us?
• Competitive Pay: $18 - $22 per hour
• Flexible Hours: Perfect for work-life balance
• Professional Environment: Grow your career in a supportive setting
Key Responsibilities:
• Manage front desk reception duties, including greeting visitors and answering multi-line phones
• Handle incoming and outgoing mail, packages, and courier deliveries
• Perform general data entry and maintain accurate digital filing systems
• Schedule appointments and coordinate meeting rooms
• Assist with basic bookkeeping, expense reports, and inventory management
Qualifications:
• High school diploma or equivalent (Associate’s degree preferred)
• Proven experience in office administration or a related field
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Strong organizational skills and the ability to prioritize tasks effectively
Responsibilities
- Greet and direct visitors with a professional and welcoming demeanor.
- Manage incoming and outgoing correspondence, including emails, faxes, and mail.
- Perform accurate data entry and maintain organized digital and physical records.
- Handle phone inquiries and route calls to the appropriate department or personnel.
- Assist with scheduling appointments and coordinating meeting room logistics.
- Support the finance team with basic expense reporting and invoice processing.
- Order and maintain office supplies to ensure smooth daily operations.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Minimum of 1-2 years of experience in an administrative or receptionist role.
- Proficient in Microsoft Office Suite (Excel and Outlook are essential).
- Strong attention to detail and accuracy in data entry.
- Excellent interpersonal and communication skills.
- Ability to multitask and manage time effectively in a fast-paced environment.
- Must be available for a flexible part-time schedule.