Job Description
Join our dynamic team as a Part-Time Local Administrative Assistant in the heart of San Francisco. This role offers a flexible schedule while providing essential support to our city operations. You'll be the backbone of our office, ensuring seamless daily operations through meticulous organization and proactive communication. Ideal for candidates seeking a meaningful part-time opportunity with growth potential in public service.
Responsibilities
- Manage calendars, coordinate appointments, and arrange meetings for department leadership
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Maintain accurate digital and physical filing systems for department records
- Assist in preparing reports, presentations, and official documentation
- Coordinate office logistics including supplies, equipment maintenance, and vendor relations
- Support event planning and execution for community outreach initiatives
- Perform data entry and manage confidential information with discretion
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced setting
- Knowledge of San Francisco municipal procedures a plus
- Reliable transportation and flexible availability (20-25 hours/week)