Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in Louisville, KY. In this versatile part-time role, you will be the backbone of our daily operations, ensuring data accuracy and seamless communication.
Our ideal candidate is a tech-savvy professional who thrives in a fast-paced environment and can manage multiple priorities with ease. If you are looking for a flexible schedule with competitive pay, we want to hear from you.
Responsibilities
- Accurate Data Management: Input and verify customer and inventory data into our CRM and database systems with 99.9% accuracy.
- Document Control: Organize, scan, and file physical and digital documents to ensure easy retrieval.
- Report Generation: Assist in the preparation of weekly spreadsheets and monthly performance reports using Microsoft Excel.
- Communication Support: Handle incoming inquiries via email and phone, directing them to the appropriate departments promptly.
- Scheduling: Manage calendars, schedule appointments, and coordinate meeting logistics for senior staff.
- Inventory Assistance: Conduct periodic audits of office supplies and inventory levels.
Qualifications
- Experience: Minimum of 1-2 years of experience in data entry or administrative support.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Typing: Demonstrated typing speed of 45+ WPM.
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Attributes: Strong attention to detail, exceptional organizational skills, and the ability to maintain confidentiality.
- Availability: Must be available to work 15-25 hours per week, with a preference for weekday availability.