Job Description
We are seeking a highly organized and professional Part-Time Data Entry Clerk and Receptionist to join our dynamic team in the heart of New York City. This hybrid role offers the perfect opportunity to utilize your exceptional administrative skills while managing the front-facing operations of our office.
At Apex Administrative Solutions, we pride ourselves on efficiency and customer service excellence. As a key member of our team, you will ensure seamless data management and provide a welcoming environment for our clients and visitors. If you are detail-oriented and thrive in a fast-paced setting, we want to hear from you.
Responsibilities
- Data Management: Accurately input, update, and maintain company records in our CRM and database systems with a focus on speed and precision.
- Front Desk Operations: Serve as the primary point of contact for visitors, answering phones, screening calls, and directing inquiries to the appropriate department.
- Document Control: Organize, file, and digitize physical documents, ensuring all data is retrievable and compliant with company policies.
- Calendar Management: Schedule appointments, manage meeting room bookings, and coordinate logistics for internal and external stakeholders.
- Administrative Support: Assist with basic bookkeeping tasks, prepare invoices, and handle incoming and outgoing mail.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or a related field is a plus.
- Experience: Minimum of 1-2 years of experience in data entry, reception, or general administrative support.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with database software is essential.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Soft Skills: Strong organizational skills, attention to detail, and the ability to multitask in a busy environment.