Job Description
Join a Leading Team in San Jose, CA!
We are seeking a highly organized and proactive Part-Time Administrative Assistant to support our growing operations. This is an immediate hiring opportunity for a dedicated professional who thrives in a fast-paced environment.
In this role, you will be the backbone of our office, ensuring smooth daily operations and providing exceptional support to our management team. If you are looking for a flexible schedule with competitive pay and a collaborative culture, we want to hear from you.
Why Join Us?
- Competitive hourly wage ($22 - $28/hour).
- Flexible part-time schedule.
- Opportunity for professional growth within a stable company.
- Modern office environment in downtown San Jose.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive staff.
- Handle incoming communications, including phone calls, emails, and mail, with a high degree of professionalism.
- Prepare and edit documents, presentations, and reports using Microsoft Office Suite.
- Maintain accurate digital and physical filing systems and databases.
- Assist with data entry, expense reporting, and procurement processes.
- Plan and coordinate company events, team meetings, and office activities.
- Act as the point of contact for vendors and visitors.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration is a plus.
- Minimum of 2 years of experience in an administrative or executive support role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Professional demeanor and the ability to maintain confidentiality.