Job Description
Are you an organized and proactive professional looking for a meaningful part-time opportunity? Apex Professional Services is seeking a detail-oriented Administrative Assistant to join our growing team in San Jose, CA. We offer a flexible schedule, a collaborative work environment, and the chance to make an immediate impact.
As a key member of our support staff, you will ensure the smooth operation of our daily business functions. We are looking for someone who thrives in a fast-paced setting and is ready to hit the ground running with immediate hiring.
Why Join Us?
- Flexible Part-Time Schedule
- Competitive Pay ($22 - $28/hr)
- Modern Work Environment
- Immediate Start Available
Responsibilities
- Schedule Management: Coordinate and manage complex calendars, schedule meetings, and arrange conference calls with internal and external stakeholders.
- Communication Hub: Serve as the primary point of contact for inbound inquiries via phone and email, routing messages to the appropriate team members efficiently.
- Document Management: Prepare, proofread, and distribute correspondence, reports, and presentations using Microsoft Office Suite and Google Workspace.
- Data Entry & Records: Maintain accurate and up-to-date digital and physical filing systems, ensuring data integrity and easy retrieval of information.
- Office Operations: Assist with basic office logistics, including ordering supplies, managing inventory, and coordinating office maintenance.
- Meeting Support: Prepare meeting agendas, take detailed minutes, and facilitate the setup for daily stand-ups and client presentations.
Qualifications
- Education: High school diploma or GED required; Associate's degree or business certification is a plus.
- Experience: 1-2 years of administrative or office support experience preferred.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Docs).
- Communication: Excellent verbal and written communication skills with a professional and friendly demeanor.
- Organization: Strong multitasking abilities and the capacity to prioritize tasks in a dynamic environment.
- Integrity: Demonstrated ability to handle confidential information with discretion.