Job Description
Join our dynamic team at CityScape Solutions as a Part-Time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our Philadelphia operations with exceptional administrative support. This role offers perfect work-life balance with customizable hours while making a tangible impact in a collaborative environment. Ideal for students, parents, or career changers seeking flexibility without compromising growth opportunities.
At CityScape Solutions, we pride ourselves on fostering an inclusive culture where your administrative talents shine. You'll gain exposure to diverse projects while working with industry leaders committed to your professional development. If you thrive in fast-paced settings and possess meticulous attention to detail, this is your opportunity to excel in Philadelphia's vibrant business landscape.
Responsibilities
- Manage executive calendars and coordinate complex scheduling with precision
- Handle confidential communications and maintain secure documentation systems
- Process expense reports and financial transactions with meticulous accuracy
- Coordinate virtual and in-person meetings including logistics and materials preparation
- Support HR functions including onboarding and records management
- Conduct research and prepare comprehensive reports for leadership teams
- Maintain office inventory and coordinate vendor relationships
Qualifications
- Minimum 2 years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with demonstrated attention to detail
- Proven ability to prioritize tasks in fast-paced environments
- Strong written and verbal communication abilities
- Experience with scheduling tools (Calendly, Outlook) and office equipment
- Flexibility to work 20-25 hours weekly with adaptable scheduling