Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our professional team. Based in the vibrant city of Chicago, IL, this role is designed for individuals who excel in office support and thrive in a collaborative environment.
Our company serves a diverse clientele across the United States, including a significant footprint in North Carolina. We are looking for a dedicated professional who can handle complex scheduling, manage communications, and ensure our operational standards are met. This position offers a flexible schedule with the potential for hybrid work arrangements.
Responsibilities
- Manage and coordinate complex calendars, appointments, and meeting schedules for senior leadership.
- Handle incoming correspondence, including email and phone inquiries, with a focus on professionalism and efficiency.
- Prepare, edit, and format internal documents, reports, and presentations using Microsoft Office Suite.
- Perform accurate data entry, record keeping, and filing to maintain organized digital and physical archives.
- Assist with travel arrangements, including flights, hotels, and itineraries, for domestic business trips.
- Collaborate with team members across different regions to ensure seamless project execution.
- Oversee office inventory and order necessary supplies to maintain a productive workspace.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration or related field is preferred.
- Minimum of 2 years of experience in administrative support, office management, or a related role.
- Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with the ability to draft clear, professional correspondence.
- Exceptional organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced setting.
- Integrity and confidentiality when handling sensitive information and company data.
- Reliable internet connection and technology proficiency for remote or hybrid tasks.