Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our elite team in New York City. As a key member of our office support staff, you will ensure the smooth operation of our daily business activities, providing top-tier assistance to senior management and departments alike.
In this full-time role, you will have the opportunity to work in a fast-paced, premium environment where your attention to detail and communication skills will make a significant impact. We offer a competitive salary, comprehensive benefits, and a culture that values professional growth and excellence.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare and edit correspondence, memos, reports, and other documents with a high degree of accuracy.
- Handle incoming communications, including phone calls, emails, and mail, routing inquiries to the appropriate personnel.
- Assist with office management tasks, including inventory control, supply ordering, and facility maintenance coordination.
- Organize and maintain physical and digital filing systems to ensure efficient information retrieval.
- Prepare presentation materials and take detailed minutes during meetings.
- Act as the point of contact for vendors and visitors, ensuring a professional first impression.
Qualifications
- Minimum of 2-3 years of professional administrative experience in a corporate setting.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and office equipment.
- Exceptional written and verbal communication skills with a professional tone.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines simultaneously.
- High level of discretion and confidentiality in handling sensitive information.
- Associate’s degree or Bachelor’s degree in Business Administration or a related field is preferred.