Job Description
Are you a highly organized professional seeking a flexible, impactful role in New York City?
We are currently recruiting a dedicated Part-Time Administrative Assistant to support our executive team. Based in the heart of Lower Manhattan, this role is essential to the smooth operation of our daily business. While primarily office-based, this position offers the unique opportunity to support a distributed network spanning New York and Pennsylvania.
Why Apply?
- Premium Compensation: Earn between $25.00 and $35.00 per hour based on experience.
- Modern Work Environment: Join a forward-thinking company with a collaborative culture.
- Professional Growth: Work directly with senior leadership and gain exposure to high-level operations.
The Opportunity:
In this key support role, you will ensure our office functions seamlessly. From managing complex calendars to coordinating travel between our NY and PA offices, you will be the linchpin of our administrative infrastructure.
Responsibilities
- Executive Support: Manage the executive's calendar, schedule meetings, coordinate domestic and international travel, and prepare meeting agendas and minutes.
- Communication Management: Serve as the primary point of contact for internal and external stakeholders, drafting professional correspondence and managing email queues.
- Document Control: Organize digital and physical filing systems, prepare presentations, and ensure accurate data entry and record-keeping.
- Office Operations: Manage office supplies, handle vendor relationships, and assist with basic IT troubleshooting for the New York office.
- Event Coordination: Coordinate team-building events and client meetings, ensuring logistics are executed flawlessly.
Qualifications
- Experience: Minimum of 2-3 years of proven experience as an Administrative Assistant or Office Manager.
- Location: Must be based in New York, NY, with availability for occasional travel to Pennsylvania (if required).
- Technical Skills: Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Exceptional written and verbal communication skills with a polished, professional tone.
- Organization: Superior attention to detail with the ability to multitask and prioritize effectively in a fast-paced environment.