Job Description
Are you a detail-oriented professional seeking a flexible opportunity in a dynamic environment? Horizon Administrative Services is currently hiring a dedicated Part-Time Administrative Assistant to join our thriving team in New York, NY.
We pride ourselves on providing exceptional office support to our clients. In this role, you will play a crucial part in ensuring smooth daily operations. We offer a competitive hourly rate, a collaborative culture, and the chance to apply your organizational skills in a fast-paced setting. If you excel at multitasking and possess a proactive attitude, we encourage you to apply.
Responsibilities
- Calendar Management: Manage complex calendars, schedule appointments, coordinate meetings, and arrange travel logistics.
- Correspondence: Handle incoming and outgoing emails, phone calls, and mail with professionalism and discretion.
- Data Management: Perform accurate data entry tasks, maintain digital and physical filing systems, and update databases.
- Meeting Support: Prepare meeting agendas, take minutes, and arrange presentation materials for executive meetings.
- Office Operations: Oversee office supply inventory, process invoices, and assist with general facility maintenance requests.
- Client Relations: Greet visitors, screen visitors and calls, and provide information to staff and clients as needed.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: Proven experience (1+ years) in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished professional tone.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Independence: Ability to work autonomously and handle confidential information with integrity.