Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic New York-based team on a part-time basis. In this pivotal role, you will be the backbone of our office operations, ensuring smooth daily functions and providing essential support to senior management.
Why You'll Love This Role:
- Flexible schedule tailored to work-life balance.
- Competitive hourly compensation package.
- Opportunity to work with a collaborative and forward-thinking team.
Job Responsibilities:
Responsibilities
- Schedule and coordinate meetings, appointments, and domestic and international travel arrangements.
- Manage incoming communications, including emails and phone calls, routing inquiries to the appropriate team members.
- Prepare, edit, and format professional documents, presentations, and reports using the Microsoft Office Suite.
- Maintain accurate and up-to-date filing systems, both digital and physical.
- Assist in inventory management, office supply ordering, and vendor relations.
- Process invoices and expense reports in a timely and accurate manner.
- Perform general office duties to ensure a clean and efficient workspace.
Qualifications
- High school diploma or GED equivalent required; Associate’s degree preferred.
- Minimum 1-2 years of proven experience in administrative support or office management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Exceptional organizational skills and the ability to prioritize tasks effectively.
- Ability to multitask and adapt to a fast-paced environment with minimal supervision.
- Strong attention to detail and problem-solving abilities.