Job Description
Are you a detail-oriented professional seeking a Full Time opportunity with a flexible schedule in the heart of Silicon Valley? Apex Administrative Solutions is seeking a dedicated Office Assistant to join our dynamic team in San Jose, CA.
We pride ourselves on a premium work environment where efficiency meets flexibility. If you thrive in a fast-paced setting and possess exceptional communication skills, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and direct visitors with a professional demeanor, ensuring a welcoming atmosphere.
- Scheduling: Coordinate meetings, appointments, and conference room bookings for the executive team.
- Administrative Support: Handle incoming calls, route inquiries, and manage daily correspondence including email and mail.
- Data Management: Perform accurate data entry and maintain organized digital and physical filing systems.
- Project Assistance: Support various departmental projects as needed, including document preparation and expense reporting.
Qualifications
- Education: High school diploma or equivalent; Associate’s degree preferred.
- Experience: Minimum 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
- Communication: Excellent verbal and written communication skills.
- Organization: Strong time management skills and the ability to prioritize tasks effectively.