Job Description
We are currently seeking a highly organized and proactive Part-Time Administrative Assistant to join our dynamic team in Louisville, KY. If you are looking for immediate employment with a reputable organization and value a supportive work environment, this is your opportunity.
As an integral part of our operations, you will ensure the smooth running of our office and provide essential support to management. We offer a competitive hourly rate and a flexible schedule that allows you to maintain a healthy work-life balance.
Responsibilities
- Manage Communication: Handle incoming calls, emails, and mail, routing inquiries to the appropriate staff members promptly.
- Calendar Management: Schedule meetings, coordinate conference room bookings, and manage the executive team's calendar efficiently.
- Document Preparation: Draft, proofread, and edit correspondence, presentations, and reports to ensure high-quality output.
- Data Management: Maintain accurate records in the CRM and perform routine data entry tasks to keep our databases current.
- Office Operations: Order and inventory office supplies, manage pantry services, and assist with light bookkeeping duties.
- Event Coordination: Support the organization of company events, including logistics, catering, and attendee coordination.
Qualifications
- Experience: Minimum of 1-2 years of administrative experience, preferably in a corporate environment.
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Attention to Detail: Strong ability to multitask, prioritize work, and pay close attention to details.
- Availability: Must be available to work part-time hours, typically 20-25 hours per week.