Job Description
Are you an organized professional looking for a flexible opportunity in the heart of Jacksonville? Apex Professional Services is seeking a highly efficient Part-Time Administrative Assistant to support our daily operations. If you thrive in a dynamic environment and possess a keen eye for detail, we invite you to join our growing team.
In this role, you will play a crucial part in ensuring our office runs smoothly while enjoying a work-life balance that fits your schedule.
Responsibilities
- Manage and coordinate calendars, appointments, and meeting schedules for executives and staff.
- Screen and direct incoming calls and emails, ensuring urgent matters are prioritized.
- Prepare, organize, and file important documents, contracts, and records with precision.
- Assist in the preparation of reports, presentations, and correspondence using Microsoft Office Suite.
- Maintain office inventory and order necessary supplies to ensure operations continue without interruption.
- Greet visitors and provide general information about the company and its services.
- Perform data entry tasks and maintain accurate databases.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification is a plus.
- Proven experience in an administrative or office support role (1-2 years preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Attention to detail and the ability to maintain confidentiality.
- Reliable transportation and availability to work a flexible part-time schedule.